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On-Site Evaluation (OSE)
Cabinet & Vanity Refinishing
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1 · Measure
2 · Price
3 · Present
4 · Produce
5 · Bill
🔒 This quote has been signed and pricing is locked from further edits.
Client & Project Information
Sales & Scheduling Details
If colors are already picked, enter them under each area's own Color Selection section (Kitchen, Island, Vanities tabs).
Job Progress
New Client
Doors go to the paint facility after removal. On-site tasks are scheduled only once production is ready — never the same day as removal complete.
Color Consultation
You got an internal alert the moment this quote was signed. Once it's actually on the calendar (booked outside the app, same as removal), enter the date here to mark it done on this job's timeline.
Removal Date
The date itself is decided in your regular scheduling process, not here — this is just where a confirmed date gets entered so the client can be notified. Sending is a deliberate action, not automatic, so re-opening this job later never accidentally re-sends it.
Email only. Safe to click again if a date changes; the client gets a fresh notification with the updated date each time.
On-Site Tasks — Production Schedule
Entered by the in-house production scheduler after removal is complete, paint has arrived at the facility, and doors & drawers are finished or nearly finished. Crew size depends on scope, which is why duration is never a two-day guarantee. We typically schedule four days, with Day 4 as installation — under-promise, over-deliver.
Sends What to Expect — Field Tasks plus this daily list. Installation is the day after field tasks are marked complete, matching Day 4 above.
Job Status (Crew Actions)
For the crew on-site. Each check-off updates this job immediately if it is already saved to the cloud, so the office can see progress without a phone call.
Current status: In Progress
Removal Complete does not dispatch the field crew and does not email on-site dates — that waits on the production scheduler. Field Tasks Complete emails What to Expect — Day of Installation and the Final Invoice the same day. Installation is the following day.
Project Close Out
Walk the client through the packet in person, leave labeled paint plus hard copies of the filled warranty certificate and cabinet care, then mark close-out so the same packet emails to them. PowerPoint cannot go in the documents bucket — this certificate fills from the job and prints as a PDF.
Cabinet Refinishing
Limited Lifetime Workmanship Warranty
Certificate — original purchaser, while they own the home
Owner / Agent
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Project Address
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Phone
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Email
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Date Issued
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Completion Date
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Cabinet Areas Included
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Door / Drawer Count
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Color / Finish
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Contract / Invoice #
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Warranty Status
Active — Limited Lifetime
Fine Finishes USA warrants the kitchen cabinet refinishing workmanship against peeling, blistering, or chipping caused by defective surface preparation or coating application performed by Fine Finishes USA. Term is Limited Lifetime for the original purchaser, while they own the home, subject to the full warranty terms. Approved repairs are limited to the affected area and coating layer.
Cabinet care: Soft microfiber, mild soap and water. No abrasive pads, magic erasers, harsh degreasers, alcohol, ammonia, bleach, waxes, or steam. Use pulls/knobs, wipe oils quickly, keep standing water off sink bases and dishwasher panels.
Fine Finishes USA Representative
Client / Owner Acknowledgment
By signing, the client acknowledges receipt of the cabinet-specific warranty terms. Full terms are in the attached warranty.pdf.
Job fields fill this certificate automatically. Print the hard copy for the walkthrough. Close-out emails this filled PDF plus warranty.pdf and cabinet-care.pdf from the documents bucket.
Review Request
Sweet spot is a few days after close-out — long enough to live with the finish, soon enough that the experience is still fresh. Default is five days. This does not send by itself; send when the date arrives.
Kitchen Outers - Item CountsOuter Subtotal: $0
Outer Doors, Drawers & Boxes
Appliance Panels & Specialty Millwork
$0.00
Removal manhours only apply when a Raw panel is already installed by others and must be removed to properly seal all 6 sides before reinstalling ($59.16/hr).
$0.00
Removal manhours only apply when a Raw panel is already installed by others and must be removed to properly seal all 6 sides before reinstalling ($59.16/hr).
Wood Species — Kitchen OutersClosed grain (maple, hickory, etc.) is included. Open-grain oak needs several coats of high-build primer, sanded so the heart of the grain is sealed.
Oak grain-fill surcharge
Unit counts follow this area's takeoff. Rates are editable. The lump sum sits on top — use it when raised panels, extra on-site frames, or estimator judgment add more than the unit math.
Doors × 0
$
$0
Drawers × 0
$
$0
Box frame components × 0
$
$0
Estimator lump sum (used with the lines above)
$
$0
Open-grain total$0
Tall / oversize uppers are 1.5× a standard door ($165). Full-height pantry doors stay on their own $220 line.
Outer Color & Substrate Prep Overrides
Outer Kitchen Color OptionSingle standard color included | 2 Colors on Outers adds $350.00
Outer Body Work RepairMinor: No Charge | Moderate: $200 | Severe: $480
Full elevation and detail shots, used for the before/after comparison.
Section 2 — Labeling Photos (By Section)
Wide shots covering a full run of cabinets, stickers already applied — never one photo per door. These print large, two per page, with room to hand-label.
Section 3 — Issues
Document any pre-existing condition. Check the box to include a photo in the internal work order as dated evidence.
Section 4 — After Photos
Captured at project completion, matching the before angles.
Kitchen Field Notes
Kitchen Color Selection
📋 Internal Work Order — Kitchen Outers
Total Doors:0
Total Drawers:0
Wood Species:—
Tall Uppers:0
Hinge Option:—
Pulls / Hardware:—
Upper Color:—
Lower Color:—
Sheen:—
Dishwasher Panel:—
Fridge Panel:—
Field Notes:—
Kitchen Island - Item CountsIsland Subtotal: $0
Island Material Consumption FeeStandard flat material allocation charge for island refinishing
+$275.00
Island Substrate & Prep Overrides
Wood Species — Kitchen IslandClosed grain (maple, hickory, etc.) is included. Open-grain oak needs several coats of high-build primer, sanded so the heart of the grain is sealed.
Oak grain-fill surcharge
Unit counts follow this area's takeoff. Rates are editable. The lump sum sits on top — use it when raised panels, extra on-site frames, or estimator judgment add more than the unit math.
Doors × 0
$
$0
Drawers × 0
$
$0
Box frame components × 0
$
$0
Estimator lump sum (used with the lines above)
$
$0
Open-grain total$0
Kitchen Island Hardware Options
Pricing based on ½" overlay. Custom or European overlays are an addendum to this allowance.
Island Soft-Close Hinge OptionsAuto-calculated per door based on Island Doors count
Island Hardware Handles / Pulls InstallationAuto-calculated across Island Doors + Drawers + Trash
Island Photos & Site Inspection
Section 1 — Before Photos
Full elevation and detail shots, used for the before/after comparison.
Section 2 — Labeling Photos (By Section)
Wide shots covering a full run of cabinets, stickers already applied — never one photo per door. These print large, two per page, with room to hand-label.
Section 3 — Issues
Document any pre-existing condition. Check the box to include a photo in the internal work order as dated evidence.
Section 4 — After Photos
Captured at project completion, matching the before angles.
Each unit carries a $120 setup/containment fee for masking and material staging (set Vanity Units to apply).
Wood Species — Bathroom VanitiesClosed grain (maple, hickory, etc.) is included. Open-grain oak needs several coats of high-build primer, sanded so the heart of the grain is sealed.
Oak grain-fill surcharge
Unit counts follow this area's takeoff. Rates are editable. The lump sum sits on top — use it when raised panels, extra on-site frames, or estimator judgment add more than the unit math.
Full elevation and detail shots, used for the before/after comparison.
Section 2 — Labeling Photos (By Section)
Wide shots covering a full run of cabinets, stickers already applied — never one photo per door. These print large, two per page, with room to hand-label.
Section 3 — Issues
Document any pre-existing condition. Check the box to include a photo in the internal work order as dated evidence.
Section 4 — After Photos
Captured at project completion, matching the before angles.
Vanity Field Notes
Vanity Color Selection
📋 Internal Work Order — Bathroom Vanities
Vanity Units:0
Wood Species:—
Total Doors:0
Total Drawers:0
Hinge Option:—
Pulls / Hardware:—
Vanity Color:—
Sheen:—
Field Notes:—
Specialty Processes
Chemical stripping is a targeted repair, not a whole-kitchen service — used on specific doors/drawers where the existing coating has failed (grease-damaged doors above a range, water-damaged drawer faces at a sink, etc.), not applied across the job by default.
Travel & Logistics
Dispatch Hub: 2912 Grand Trunk Drive, Valparaiso, IN 46383
General Project / Subcontractor Notes
Itemized Scope of Work (Generated)
Project Scope of Work: [Client Name]
Automated itemized intake output for client proposals and field technician installation orders.
Category
Item Description
Qty
Unit Cost
Subtotal
Client Proposal & Acceptance
Cabinet & Vanity Refinishing Proposal
Prepared For
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Job Site
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Proposal Date
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Prepared By
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Luxury is in the Finish. Engineered to Endure. Lifetime Warranty.
The Fine Finishes Standard
Unlike many cabinet painters, our foundation was built in a manufacturing environment, painting luxury motorhomes in Nappanee, Indiana. The finish quality was not optional — it was expected.
That background influences every aspect of our process, from preparation and coating selection to final inspection.
When you choose Fine Finishes USA, you're choosing:
Factory-level refinishing standards
Premium 2K coating systems
Exceptional durability and performance
Smooth, consistent sprayed finishes
Attention to detail developed in luxury manufacturing
A commitment to craftsmanship that extends beyond experience
Scope of Work
Total Investment Required
$0.00
Not Included in This Proposal
Our Process — What to Expect
Accept & sign this quote.
Choose your color via a scheduled color consultation, or supply your own color code.
Doors, drawers, and shelves are removed 3–5 days in advance of on-site work.
On-site work is scheduled (typically a multi-day process) — your kitchen stays usable except for a few hours on spray day.
Doors and drawers are packed out, refinished off-site, delivered back, and reinstalled.
Final inspection and project close-out.
Payment Method
For your records only — doesn't change the price either way, and can be updated any time, even after signing. If Financing is selected, send the client a Wisetack application link once they've signed.
Payment Schedule
This dropdown sets the split — the remainder is due at installation.
$0.00
$0.00
We accept check, Zelle, PayPal, and major credit/debit cards.
Terms & Conditions
Editable — adjust this language to match your standard contract before presenting to the client.
Project Photos
Next Steps
Accept Proposal — sign below to accept this quote.
Finalize Finish — a color consultation is scheduled, as applicable, and the finish schedule (color codes & sheens) is confirmed.
Confirm Production Dates — a scheduled start and completion date is determined.
Not On-Site? Send for Remote Signing
Emails the client a private link to review and sign this exact proposal themselves. The link only works for this job, expires in 30 days, and locks permanently once signed. Save this job to the cloud first if you haven't already.
Client Acceptance
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✅
Fine Finishes USA — A Division of Envision Custom Painting
US Contractor #54786045 • Surety Bond #63866210 • EIN 83-0710137 • DUNS 054055847
BBB Member • PDCA Member • Licensed & Insured
219.299.0080 | info@FineFinishesUSA.com
FineFinishesUSA.com | 2912 Grand Trunk Drive, Valparaiso, IN 46383
Cabinet Finish Schedule
Confirmed at the color consultation, after the quote is signed. This pulls the color, code, and sheen already entered on each area's tab — nothing to retype. Once the client signs off here, production begins from these exact selections.
Area
Color Name
Color Code
Sheen
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✅
Signing locks the color fields on the Kitchen, Island, and Vanity tabs so the confirmed selections can't drift once production starts.
Change Orders / Addendums
Most changes come up after the job has started — before the final invoice goes out. Each one here is its own mini-agreement: description, price, and its own client signature. Check "Include in Invoice" on whichever ones are ready to bill, and they'll appear as extra line items the next time the Invoice tab is generated.
2912 Grand Trunk Drive
Valparaiso, IN 46383
219.299.0080
INVOICE
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Bill To
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Pulled automatically from Client Intake — edit there if anything needs correcting.
Invoice Detail
Description
Amount
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Subtotal (Full Scope + Change Orders)$0.00
Less: Deposit Already Invoiced/Paid-$0.00
DEPOSIT DUE NOW$0.00
Cash or check payable to Envision Custom Painting LLC. Cards, Zelle, and financing accepted. Questions? Call 219.299.0080 or email info@FineFinishesUSA.com.
